Endnote

All publications produced by PHE staff need to be properly referenced using the PHE preferred referencing style Vancouver. Please refer to the publications page (PHE intranet page) for more information.

EndNote is a reference management tool that enables you to produce professional looking references and bibliographies. It helps you to:

  • organise references
  • keep references and full text articles together
  • find full text articles
  • cite as you write
  • create bibliographies
  • share your references and reference lists

If your publication is going through the Publication Standard (PHE intranet page), Gateway (PHE intranet page) or if you are publishing in a peer reviewed journal, it is recommended that you use EndNote to produce your references and bibliographies.

If you are going to include references in your publication, it is advisable to start using Endnote early on in the publication process.

How to get EndNote (PHE staff only)
Any member of PHE staff can have the software installed on their laptops. Log a request with the ICT Service Desk to have it made available in the Software Centre for installation.

The latest version of EndNote v20 (April 2021)
If you are an existing EndNote user the latest version of EndNote v20 should now be available for you to install from the Software Centre. You will find some instructions on how to do this here, please follow these carefully.

If you have a question relating to the latest version please check the (FAQ) document before contacting us for assistance.

We recommend that all users of EndNote install the updated version as continuing to use older versions will result in compatibility and collaboration issues with other users. Please note that if you choose not to update to the new version for any reason, we will not be able to help troubleshoot problems related to the use of older versions.

If you are new to Endnote you will need to log a request with the ICT Service Desk to have it made available via the Software Centre and install it.

EndNote training
Knowledge and Library Services provides EndNote training to individuals and to groups and teams. Training can either be face-to-face or via Teams. For more information, visit our Information Skills Training page.
If you would like EndNote training contact libraries@phe.gov.uk. The training slides for an Introduction to EndNote are available here.

Ongoing support
Knowledge and Library Services staff are available to provide ongoing support to use Endnote. We can provide advice and troubleshoot issues and problems. If you have an EndNote enquiry, contact libraries@phe.gov.uk.

Saving and backing up EndNote libraries
EndNote is more stable and you are less likely to encounter technical issues if libraries are worked on locally on computer hard drives, rather than on the H drive (or any shared drives). Further information and guidance on saving and backing up libraries can be found here.

Using EndNote in Teams
You can collaborate using EndNote in Teams by following these steps:

  • open the file in Teams
  • click ‘Open in Desktop App’
  • use EndNote ribbon within Word to insert and edit citations
  • ensure changes are saved
  • close the document
  • the changes will be saved in the document as accessed in Teams

Style guides
PHE does not currently have its own style guide for the Vancouver referencing style but there are many available online. If you need a style guide you might want to try the University of Queensland Vancouver Referencing Style Guide, or the website citethisforme.com.

Last updated: 13/05/2021

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